Phase burn report

The Phase burn report shows, for every phase of every active project, how much of the phase fee the hours spent have already used, next to how complete the phase is. If a phase has used 70% of its fee but is only 50% complete, it is "burning" faster than it's progressing and will probably finish over budget. The report highlights those phases so you can act while there's still fee left.

Where to find it

Sidebar → Reports → All reports, then the Phase burn card.
Jump to… (Ctrl K): type phase burn.

Who can use it

The Reports group is for people who can see the firm's reports. By default that is Business Owners, Admins, Project Managers, IT Staff, BIM Managers and Human Resources. Everyone in those roles sees the same numbers for the whole firm; reports are not filtered to your own projects. Users don't have the Reports group in their sidebar and can't open report pages. Being a Project Manager on a project's team is not enough; the permission comes from the firm role.

Screenshot from the example firm Northlight Architects. Click to enlarge.

In the example firm the report is empty (Nothing to report yet.) because no phase has a fee or logged hours yet. Once projects have fees and timesheets, each phase gets its own row.

A tour of the page

One row per phase that has a fee or hours, for each active project, in project-number order and then in the firm's phase order. Only phases in the firm's phase list, or phases that have a fee, are shown.

Column	What it means	How it's calculated
Project	Project number and name.	Active projects only.
Phase	The phase name, using the firm's phase list.
Fee	The phase fee.	Baseline scope fee for the phase plus approved Additional Services for it.
Complete	How far the phase is.	The percent complete set on Fee earned (0% if never set).
Hours	Hours spent on the phase.	Submitted and approved timesheet hours, to one decimal place.
Cost of hours	What those hours cost the firm.	Each hour × the person's cost rate on the day it was worked.
Fee used	How much of the fee the cost has consumed.	Cost of hours ÷ Fee, as a whole percentage. If the phase has no fee but has cost, it shows 100%.

Highlighted rows

A row is highlighted (amber) when Fee used is more than 10 percentage points ahead of Complete. For example, a phase 40% complete is highlighted once it has used more than 50% of its fee.

The table and its totals

A Reports link above the title takes you back to All reports.
Money is shown in the firm's currency (set in the firm profile under Admin → Settings → Setup), formatted for your browser's language.
The last row, Total, adds up Fee, Hours and Cost of hours. Percentage columns are left blank there, because adding percentages gives nonsense.
When there's nothing to show, the table says Nothing to report yet.

Download CSV

The Download CSV button saves the report, with the same filters, as a spreadsheet file named like bimeta-burn-20261005.csv. Things to know about the file:

It opens directly in Excel with accented characters intact.
Money is written as plain numbers with two decimals and no currency symbol (for example 42500.00), so you can do sums on it; percentages keep their % sign.
It has one row per table row and no totals row.
Each download is recorded in the firm's audit log, with the number of rows.

The CSV doesn't mark highlighted rows; compare Fee used with Complete in the spreadsheet to find them.

How to read the numbers

Fee used ≈ Complete: the phase is on budget.
Fee used well above Complete (highlighted): the phase is spending faster than it progresses. Check whether progress is out of date, whether the team is larger than planned, or whether out-of-scope work should become an Additional Service.
Fee used well below Complete: the phase is efficient, or hours haven't been logged yet.
Fee used 100% with Fee $0: hours were logged against a phase that has no fee. Add the fee, or log time to the right phase.

Tips and good to know

Fee used is measured at cost rates (what staff cost the firm), not bill rates. The Fee earned report measures labour at bill rates, so the two reports answer different questions.
Draft and sent-back hours don't count; submitted hours count immediately, before approval.
Without cost rates under Admin → Settings → Rates, Cost of hours and Fee used stay at zero.

Troubleshooting

A phase I expect isn't listed.

Phases appear only when they have a fee or hours. Phases with neither are left out.

Complete shows 0% for everything.

Percent complete is set on Reports → Fee earned. Until someone sets it, every phase is 0%.